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Our Services |
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JPA is a full-service China outsourcing provider for companies and manufacturers worldwide. Our services have been developed to address the needs of our clients. We begin each relationship by first learning about your products and processes, and by listening to your goals and concerns. Throughout the relationship, a clear channel of communication is made available to ensure that questions and concerns are addressed and resolved immediately. At JPA, we believe in value-added services, which includes being involved in every aspect of your outsourcing program. If needed, we're happy to assist in planning your travel itineraries and airport transportation. With our immense drive to succeed and deep pride in doing work well, JPA is able to successfully deliver a solution that will meet your business requirements and drive profitability. Our goal is to assist international buyers substantially reduce their purchasing costs through direct sourcing of China products.
JPA desires to serve as an extension of our customers' operations.
Our services mainly include:
SOURCING
Supplier Screening
Utilizing our in-house Supplier's Databank, immediate actions can be taken with either preliminary or more detailed material specification sent from our clients. Our extensive Databank has been selectively developed and regularly updated during years of international procurement in the construction and engineering industry. We do not aim to put clients and suppliers in contact but to select the best suppliers for our clients and to accompany them during their whole partnership. The screening process provides steadfast evidence to our clients in terms of product availability and indicative product cost in China. This service section will particularly benefit those companies who only wish to "test the water" in China Sourcing, and it's also part of our consulting service.
Supplier's Pre-Qualification, Evaluation and Recommendation
This section can be either the sequel of supplier screening or an independent consulting service. During supplier's pre-qualification, we will provide our clients with supplier's information such as capability, staffing, financial status, quality system, certification, supply reference and much more. The pre-qualification can be performed under our client's or JPA's format. Based on the selection criteria, unqualified suppliers will be drop off whilst the qualified suppliers will be recommended for final evaluation.
Supplier's Audit
JPA's Supplier's Audit helps to verify the capability of a manufacturer to meet contract conditions for quality, quantity and delivery terms. JPA has its' own audit system, however such assessments can be tailor-made as per client's requirements to incorporate and address our clients' special needs into different activities. We always welcome our clients to participate in the audit process in order to have direct interactions with the suppliers in respect to production and quality.
PURCHASING MANAGEMENT
, Price Negotiation
, Engineering Input
, Preliminary Bids Evaluation
, Purchase Order Issuing and Confirming
Communication
A project manager is assigned to each project. This individual is responsible for coordinating all aspects of the production process and serving as the communication link. Our project manager becomes an advocate, and assures business needs are being given the urgency and importance they deserve.
Availability
We are committed to provide the best service to our clients, thus we cross-train on all
procurement projects. This ensures that project managers are not over committed and allows them to flex with the peaks and demands of their customers.
Procurement Project Management
Project managers are trained to manage the details of a project from start to finish. Each project manager becomes an integral part of the project. They provide an invaluable resource for procurement of materials, coordinating production process, managing assembly schedules and assuring timely shipments of completed projects. Often they can offer valuable insights and suggestions to our clients from their experience in working with many diverse clients and projects.
Our buyers and engineers are always supervised by a project manager. They are originally graduates from renowned schools: Universities, Business or Engineering Schools. All of them join JPA after at least 5 years of work experience with well- known international companies. When joining JPA they all follow an induction period which aims to make them familiar with the purchasing methodology developed by JPA. They then receive continuous training made up of a minimum of 5 modules per year. Each project team is able to tackle all kinds of purchases, with particularly strong expertise in construction/engineering purchase.
SUPPLIER CONTROL
Technical Clarification and Production Preparation
Our engineers will clarify the detail technical issues with supplier's production unit prior to fabrication to make sure the supplier fully understood every bit of the technical requirements and start preparation work properly. Supplier will be requested to provide a detailed product plan immediately after order placed. This production plan will then be well evaluated by our engineers as well as our clients to ensure it's reasonable and achievable. Wherever necessary, a kick-off meeting will be called in supplier's shop with client participated.
Quality Manual and Inspection Plan
Supplier's Quality Manual and Inspection Plan must be audited before proceed, especially for first time suppliers. The inspection plan needs to be agreed by both our clients and the
suppliers, as it will become the guide of inspection work throughout the production process. Quality is assured by meticulous adherence to uniform quality control procedures. Any customized procedures will be assessed and implemented as demanded by the product and customer requirements. All processes are fully documented and available for review.
Production Plan and Monitor
The Production Plan must be reasonable and agreed by our clients before proceed, this
production plan should including but not limited to:
, Design schedule (if any)
, Raw materials in-hand plan and / or sublet parts list and plan
, Manpower mobilized and key persons
, Final inspection point (client acceptance point)
, Packing and transportation preparation
This plan will be executed by the suppliers with close monitoring from JPA by shop visit or desk phone contact.
Change Control and Management
Most often there will be some Change during the production period either required by clients or raised by suppliers. Properly control and manage these attempts of changing will be one of our valued add service highlights. JPA's Change Control Procedure will be followed whenever it applies, and if requested, this procedure is available for our clients to review.
Status Management and Expediting
Delivery is critical to all clients especially in respect to those ongoing projects. We aim to control delivery from the start of order placing rather than wait until it's already in the middle of production. We refer to this approach as the In-Progress management and expediting. Monitoring the production process requires on-the-spot presence to reduce the risk of substandard quality, and to ensure that other aspects of contractual obligations are met. The earlier possible execution shortcomings are detected the better in order to initiate timely corrective actions. To accomplish this, we will have our professional people watchfully check the production progress against the production plan and find any hidden issues behind the screen. Shop visits and meetings with shop manager will be conducted when potential delay becomes suspicious. Intermediary reports will also be sent to our clients to keep them informed about the production progress relative to the delivery terms.
The advantages of our In-progress management and expediting are:
, Take corrective actions at an early stage of production
, Reduction of Final Random Inspection failure risk
, Identification of possible delays
, No need for the client to be on-the-spot
, Tailor-made to your requirements
, Take corrective actions before production is finished
e-Reporting System
In order for our client to closely monitor the whole fabrication process, we have established an e-platform located on our company website providing standard or customized reports for fabrication status, inspection status, packing and delivery status and alike. Our clients will be granted authorization to access their own project and review all relevant information. This system enables our clients to look at the live project status from their own desks without physically traveled to China whilst our staff has become our clients' extended arms to handle everything at real time.
LOGISTIC MANAGEMENT
Transportation
In China, most suppliers do not deliver their products overseas because they view logistics as a potential risk. JPA can provide solutions to meet our client's requirements and address their concerns. We maintain strong relationships with many major carriers. The relationship enables us to negotiate rate significantly below that which is generally available. As a result, customers achieve significant savings in freight cost. Our staff can assist in choosing carriers as well as meeting procedural
requirements for international shipments. We are able to:
, estimate transportation cost on a CIF or DDP client nominated port basis disrespect with what terms suppliers agreed. This approach helps our clients to evaluate the materials on an apple-to-apple basis with other materials.
, manage transportation in the most cost efficient manner from shop or China port to desired destination.
, handle customs and tax issues.
Packing and Shipping Documentation
Theoretically documents are prepared by suppliers and logistic companies. However based on our past experiences in China, valuable time were being wasted when paper works go back and forth between customs bureau, logistic company and suppliers due to incorrect or incompletion of the document provided. We have found that it's critical to have experienced staff enforce the following document preparation to avoid nonsense delay:
, proper packing to meet both our client's requirements and import country's environmental requirements.
, proper shipping document preparing to meet customs clearance requirement on both side.
, obtain necessary certificate in time prior shipping.
Insurance Handling
Insurance policy in China is a totally new chapter compared to those in western countries. It is important to clarify with suppliers and logistic companies regarding all aspects of coverage issues thoroughly to ensure all requirements are fulfilled in order to protect our clients from potential risks.
Port Handling and Customs Clearance
We are licensed company in China to independently handle the customs clearance and export without third party involvement. It enables our clients to minimize costs for hiring an export agency and meanwhile simplify contractual relations. In addition, direct handling the port and customs leverages the possibilities of cost savings in the whole process.
e-Tracking
Our website provide the e-platform to enable our client to track the product transportation from their home office. The delivery status will be live updated by our in-house staff. Started from the point where products leave the shop, our clients will be able to track the whereabouts of the products in any specific day and the expected arrival date/time. This e-tracking system will allow our clients gain maximum flexibility in coordinating inland transportation.
CONSULTING SERVICE
Supplier Screening
More details in sourcing section
Supplier's Pre-Qualification, Evaluation and Recommendation
More details in sourcing section
Overall and/or Individual Material Market Analysis
Due to the rapid changing environment in China, it is imperative to have precise and up to the minute information. Most standardized published reports are either outdated or fail to address our client's specific concerns. Our customized market survey can keep our clients accurately informed on the local market situation and help them make the right decisions on what/when/where materials can be sourced from China to leverage the possibility of maximizing profit.
Material Price Trend Analysis and Forecast
Our Price Trend Analysis can help our clients plan material purchase from the primitive stage of project and ideally position themselves in the buying process for sourcing certain products from China. We are able to present both micro and macro views of the target products or area.
Competitor Intelligence
Having good competitive intelligence on your competition in China should not be neglected. Our goal is to help our clients find out whether their competitors are sourcing the similar materials from China and what the price levels are. Typical methodologies utilized in our competitive intelligence involve the use of industry insiders, procurement scenarios, and mystery shopping. These items assist us in obtaining the critical information we need in order to provide our clients with a robust analysis that
accommodates their deliverables.
LOCAL SUPPORT
Fully Equipped Office Facilities
We are fully operated company located in Shanghai and Shenzhen. The offices are all equipped with efficient facilities such as PC, copier, fax machine, and broadband Internet connection.
Our well organized offices offer comfortable working environment to accommodate our clients during short business visits or long term project based occupancies. Our in-house staff are always happy to assist their guests or visitors in every aspect, from booking travel tickets to facilitating price negotiation.
Experienced Personnel
JPA is a multi-cultural style company. Executive Directors are from UK, Singapore and Mainland China who have had many years of experience in construction and engineering areas. The high caliber local staff are bilingual and general come from the corporate sector in their respective area of expertise.
e-Platform
Electronic data interchange (EDI) is a reality for customers of all sizes and needs. JPA offers a first class solution to enable our client access the purchasing activities at the real time based in their home office. Our e-platform will provide our clients with real time fabrication, inspection and logistic status whilst all aspects of local activities will be handled by our professional engineers in manufacturers' shop within China. Find more information on the e-platform section. |
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